Workload is a comprehensive, user-friendly management app designed specifically for handyman businesses. The app streamlines task management, time tracking, inventory control, employee time management, and user role management, all within a single platform. With a focus on efficiency and organization, workload empowers teams to manage their day-to-day operations effectively, ensuring that every job is completed on time and within budget.

Key Features:

Task Management:

– Create, assign, and prioritize tasks easily.
– Track task status (Active, Completed, Ended) and manage deadlines.
– Include detailed descriptions, attach photos, and set reminders.
– Auto-link materials from inventory to tasks for seamless workflow.

Inventory Management:

– Monitor stock levels in the workshop with real-time updates.
– Set minimum stock thresholds with automated low stock alerts.
– Manage supplier details and reorder items directly from the app.
– Barcode/QR code integration for quick inventory updates.

Time Management:

– Employee time tracking with clock in/out and task-specific timers.
– Shift scheduling and availability management for optimized workforce allocation.
– Overtime and break tracking with detailed reporting.
– Integration with payroll systems for automatic wage calculations.

Time Estimates and Tracking:

– Set and manage time estimates for tasks and projects.
– Compare estimated time versus actual time spent for efficiency analysis.
– Visual progress indicators (e.g., progress bars) to monitor time usage.
– Generate reports to review time accuracy and refine future estimates.

User and Role Management:

– Role-based access control (RBAC) with customizable roles and permissions.
– User management dashboard with bulk actions and profile management.
– Group management for teams or departments, with group-specific permissions.
– Detailed audit logs and security features like two-factor authentication (2FA).

Project Management:

– Organize tasks into projects with clear timelines and milestones.
– Visual project timelines (e.g., Gantt charts) to track progress.
– Task dependencies and automated timeline adjustments based on task progress.
– Client access for project visibility and communication.

Reporting and Analytics:

– Comprehensive reporting on task completion, time management, inventory usage, and employee performance.
– Customizable reports for detailed insights and data-driven decisions.
– Export options for reports (CSV, Excel, PDF) to share with stakeholders.

Client and Communication Management:

– Secure client portals for project updates and direct communication.
– Automated notifications for task updates, project milestones, and stock alerts.
– Feedback and review features for clients to provide input on completed tasks.

Design Requirements:

User-Friendly Interface: The app should have a clean, intuitive UI that simplifies navigation for all user roles, from admins to field workers. Use clear icons, logical layouts, and minimal clicks for common actions.

Responsive Design: Ensure the app is fully responsive, providing an optimal experience on desktops, tablets, and mobile devices.

Role-Specific Dashboards: Design unique dashboards for each user role (Admin, Manager, Employee, Client), highlighting the most relevant information and actions for each.

Visual Indicators: Use color-coded status indicators, progress bars, and alerts to convey important information at a glance.

Customization: Include options for users to customize their interface (themes, layouts) and set personal preferences (notification settings, display options).

Security and Compliance: Incorporate security best practices into the design, including secure login screens, permission-based access, and GDPR-compliant data handling features.

Scalability: The design should accommodate future feature expansions, such as additional modules for billing, customer relationship management (CRM), or advanced analytics.

Design Goals:

Efficiency: The app should facilitate quick task creation, seamless communication, and efficient time management, reducing administrative overhead.

Clarity: Information should be presented clearly, with a focus on reducing complexity and avoiding information overload.

Engagement: Incorporate design elements that encourage regular use, such as engaging dashboards, user-friendly interactions, and meaningful feedback.

Posted On: August 08, 2024 05:18 UTC
Category: Web Design
Skills:Figma, JavaScript, Sass, HTML5, SCSS, Web Development, iOS, Android

Country: Denmark

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