We are looking for a skilled developer to create an automation system comprising two main components: Form Submission to Patient File Creation and Consent Form Handling (Bot 1) and an SMS Reminder System (Bot 2). This project aims to streamline our medical practice’s operations by automating the creation of patient files from online form submissions and managing consent forms efficiently. Additionally, the system will include an SMS reminder feature to enhance patient communication.

Key Responsibilities:
Bot 1: Form Submission to Patient File Creation and Consent Form Handling

Monitor for New Form Submissions: Set up a system to monitor new form submissions either from Wix or through a Gmail account. The choice of platform should be based on ease of implementation and reliability.
Automate Login to Praktika.net.au: Develop an automation script to log into Praktika.net.au to access patient accounts.
Create and Populate New Patient Files: Upon receiving a form submission, automatically create a new patient file in Praktika.net.au and populate it with the submitted information.
Save and Submit Patient Files: Ensure each new patient file is correctly saved and submitted within Praktika.net.au.
Schedule Appointment: Automatically schedule a 10-minute appointment in the appropriate calendar section on Praktika.net.au, based on the centre name mentioned in the form.
Interact with Proda.gov: Manually log into Proda.gov for SMS code verification, use the patient search function, and integrate the search response into the patient’s file on Praktika.net.au.
Send Consent Forms Based on Conditions: Depending on the patient’s eligibility and health fund, send the appropriate consent form and manage BCC email settings accordingly.
Bot 2: SMS Reminder System

Send SMS Reminders: Develop a system to send SMS reminders 2 weeks before, 1 day before, and 1 day after the patient’s visit, based on specific criteria.
Utilize Twilio to send prerecorded voicemails to clients, if possible.
General Requirements:

Implement Error Handling and Logging: Ensure the system can handle errors gracefully and log actions for auditing and troubleshooting.
Security Measures: Implement security measures to ensure encrypted storage for sensitive information and secure handling of login credentials and SMS codes.
Ideal Candidate:
Experience in automation, specifically with monitoring form submissions, interacting with web-based platforms like Praktika.net.au and Proda.gov, and SMS messaging systems.
Proficiency in secure login mechanisms and handling sensitive information securely.
Ability to implement robust error handling and logging mechanisms.
Experience with Twilio for SMS and voicemail communications is a plus.
Excellent problem-solving skills and attention to detail.
Familiarity with medical industry practices related to patient information handling is preferred.
Additional Information:
We are in the process of creating step-by-step videos for each process to assist in understanding the project requirements in more detail.

Application:
Does this sound like a project you’d be capable of handling? We’d love to hear about your experience and how you would approach this project. Thank you for considering this opportunity to help us streamline our medical practice operations.

Budget: $1,250

Posted On: March 05, 2024 23:14 UTC
Category: Scripting & Automation
Skills:Automation, Data Extraction, Robotic Process Automation, Task Automation, Google Docs, Administrative Support

Country: Australia

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